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UNIVERSITY HANDBOOK FOR APPOINTED PERSONNEL
THE UNIVERSITY OF ARIZONA
2000

CHAPTER: 1 2 3 4 5 6 7 8 9 10 11 12

TABLE OF CONTENTS

INDEX
PREFACE
DEFINITIONS
NONDISCRIMINATION AND AFFIRMATIVE ACTION STATEMENTS
CHAPTER 1: INTRODUCTION
1.01 MISSION AND OBJECTIVES
1.02 ROLE OF APPOINTED PERSONNEL
1.03 ORGANIZATION
1.04 GOVERNANCE
CHAPTER 2: GENERAL POLICIES OF THE UNIVERSITY
2.01 AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY
2.02 ALCOHOL ON UNIVERSITY PROPERTY
2.03 DEATH AND INJURY REPORTS
2.04 SEEKING ADVANCED DEGREES
2.05 EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974
2.06 EMPLOYMENT POLICIES
2.06.01 Appointment Procedures
2.06.02 Labor Union Membership
2.06.03 Hours of Employment
2.06.04 Employee Information: Provision of Name, Address, Highest Degree
2.06.05 Absences from Duty
2.06.06 Consulting or Other Outside Employment
2.06.07 Supplemental Work for the University
2.06.08 Conflict of Interest
2.07 FACILITIES, EQUIPMENT, AND SUPPLIES
2.07.01 General Policies
2.07.02 Rooms: Privilege Cards, Keys, Scheduling, Help-Dogs, Use Fees
2.07.03 Equipment and Supplies: Purchases, Inventory, Surplus, Disposal, Loss Reports
2.07.04 Approved Use of University Computing and Communication Equipment
2.07.05 Acceptable Use of Computers and Networks at the University of Arizona
2.07.06 Misuse of University Assets
2.08 INTERNATIONAL AGREEMENTS AND GRANT OPPORTUNITIES
2.09 GIFTS TO THE UNIVERSITY: SOLICITATION AND RECEIPT
2.10 POLITICAL ACTIVITY
2.11 PRINTED MATERIALS
2.11.01 Faculty-authored Books and Materials Assigned in Classes
2.11.02 Sale and Distribution of Books and Materials to Students
2.11.03 Publications Issued by Colleges and Departments
2.11.04 Reproduction of Copyrighted Material
2.12 PUBLIC SERVICE BY EMPLOYEES
2.13 RESEARCH-RELATED POLICIES
2.13.01 General
2.13.02 Research Involving Human Subjects
2.13.03 Research Involving Animal Subjects
2.13.04 Research Involving Questionnaires and Surveys
2.13.05 Secret (Classified) Research
2.13.06 Ownership of Scientific Collections and Research Materials
2.13.07 Patents
2.13.08 Right to Income From Publications
2.13.09 Policy and Procedures for Investigations of Misconduct in Scholarly, Creative, and Research Activities
2.14 RETIREMENT STATUS
2.15 SALES SOLICITATIONS (ON-CAMPUS) UNRELATED TO UNIVERSITY BUSINESS
2.16 SEXUAL HARASSMENT
2.17 SMOKING
2.17.01 Complaints
2.18 VISITING SCHOLARS AND UNIVERSITY GUESTS
2.19 PROTECTION OF EMPLOYEES FROM REPRISAL FOR THE DISCLOSURE OF INFORMATION
2.20 NEPOTISM
2.21 WORKPLACE VIOLENCE
2.22 FAIR LABOR STANDARDS ACT AND OVERTIME POLICY
2.23 PRE-EMPLOYMENT SCREENING
2.24 VISITORS IN THE WORKPLACE
2.25 INELIGIBILITY FOR REEMPLOYMENT
CHAPTER 3: FACULTY PERSONNEL POLICIES AND PROCEDURES
3.01 DEFINITIONS
3.02 SCOPE OF CHAPTER
3.03 DUTIES AND RESPONSIBILITIES OF FACULTY MEMBERS
3.04 PROHIBITED CONSIDERATIONS: REVIEW OF DECISIONS INVOLVING PERSONNEL MATTERS
3.05 NONAPPOINTED PERSONNEL
3.06 COMPUTATION OF TIME/PREVIOUS SERVICE
3.07 NOTICE
3.08 APPOINTMENTS
3.09 CONFIDENTIALITY OF PEER REVIEW PROCESS
3.10 ANNUAL PERFORMANCE REVIEW
3.10.01 General
3.10.02 Criteria
3.10.03 Procedures
3.10.04 Outcomes of Annual Performance Review
3.10.05 Frequency of Reviews
3.10.06 Appeals
3.11 PROMOTION AND TENURE
3.11.01 Standing Committees
3.11.02 Criteria
3.11.03 Attainment of Tenure
3.11.04 Assurance of Appointment
3.11.05 Legal Effect of Tenure
3.11.06 Effect of Retirement, Resignation and Part-time Employment on Tenure
3.11.07 Effect of Service in Administrative Positions on Tenure and Other Rights
3.12 RULES AND PROCEDURES REGARDING SUCCESSIVE RENEWAL, NONRENEWAL, PROMOTION, AND TENURE OF TENURE-ELIGIBLE AND TENURED FACULTY MEMBERS
3.12.01 Limitation on Tenure-Eligible Service
3.12.02 Instructors
3.12.03 Instructors SECTION REMOVED (Feb. 2011)
3.12.04 Assistant Professors
3.12.05 Associate Professors
3.12.06 Professors
3.12.07 Decisions on Nonrenewal, Promotion and Tenure
3.12.08 Appeals to the President
3.12.09 Changes in Appointment and Rehires
3.13 RULES AND PROCEDURES REGARDING SUCCESSIVE RENEWAL, NONRENEWAL AND PROMOTION OF NONTENURE-ELIGIBLE FACULTY MEMBERS
3.13.01 Lecturers
3.13.02 Instructors
3.13.03 Assistant Professors
3.13.04 Associate Professors
3.13.05 Professors
3.13.06 Decisions on Renewals
3.13.07 Notification of Nonrenewal
3.13.08 Appointments Funded by Nonstate Funds
3.13.09 Changes in Appointment and Rehires
3.14 RESIGNATIONS
3.15 NOTICE OF RECOMMENDATION
3.16 REASONS FOR NONRENEWAL OR DENIAL OF PROMOTION OR TENURE
3.17 DISMISSAL OR SUSPENSION
3.18 RELEASE DUE TO REORGANIZATION OR FINANCIAL EMERGENCY
3.18.01 General
3.18.02 Reorganization
3.18.03 Financial Emergencies
3.19 REGENTS' PROFESSORS
3.20 ENDOWED PROFESSORSHIPS
3.21 NAMED PROFESSORSHIPS
3.21.01 Selection Criteria Based on Scholarship, Teaching, Service
3.21.02 Process
3.22 EMERITUS STATUS
3.23 VOLUNTARY RELEASE OF RIGHT TO CONTINUED EMPLOYMENT
3.23.01 Authority
3.23.02 ABOR Approval
3.23.03 Acceptance
3.23.04 Payment Requirements
3.23.05 Retirement Benefits
CHAPTER 4: PROFESSIONAL STAFF PERSONNEL POLICIES AND PROCEDURES
4.01 DEFINITIONS
4.02 SCOPE OF CHAPTER
4.03 DUTIES AND RESPONSIBILITIES OF PROFESSIONAL PERSONNEL
4.04 UNLAWFUL DISCRIMINATION; REVIEW OF DECISIONS INVOLVING PERSONNEL MATTERS
4.05 NOTICE
4.06 APPOINTMENTS
4.07 CONFIDENTIALITY OF PEER REVIEW PROCESS
4.08 ANNUAL PERFORMANCE REVIEWS
4.08.01 General
4.08.02 Criteria
4.08.03 Procedures
4.08.04 Frequency of Reviews
4.08.05 Appeals of Annual Performance Reviews
4.09 PROMOTION
4.10 CONTINUING STATUS
4.10.01 Standing Committees on Continuing Status
4.10.02 Criteria
4.10.03 Limitation on Continuing-eligible Service
4.10.04 Attainment of Continuing Status
4.10.05 Assurance of Appointment
4.10.06 Legal Effect of Continuing Status
4.10.07 Effect of Retirement, Resignation, and Part-time Employment on Continuing Status
4.10.08 Effect of Adoption of Conditions of Professional Service on Prior Status
4.10.09 Effect of Service in Noncontinuing Status Positions on Continuing Status Attained After Adoption of Conditions of Professional Service
4.11 RULES AND PROCEDURES REGARDING NONRENEWAL AND CONTINUING STATUS OF CONTINUING-ELIGIBLE PROFESSIONAL PERSONNEL
4.11.01 Notice of Consideration for Nonrenewal or Continuing Status
4.11.02 Decisions on Nonrenewal and Continuing Status
4.12 YEAR-TO-YEAR STATUS
4.13 DECISIONS ON NONRENEWAL OF YEAR-TO-YEAR PROFESSIONALS
4.14 DECISIONS ON RENEWALS
4.15 NOTICE OF NONRENEWAL
4.16 APPEALS TO THE PRESIDENT
4.17 NOTICE OF RECOMMENDATION
4.18 REASONS FOR NONRENEWAL OR DENIAL OF PROMOTION OR CONTINUING STATUS
4.19 RESIGNATIONS
4.20 DISMISSAL OR SUSPENSION
4.21 RELEASE OF PROFESSIONAL PERSONNEL
4.21.01 Notice to Provost's Office
4.21.02 Release Due to Institutional Financial Emergency
4.21.03 Release Due to Reorganization
CHAPTER 5: ADMINISTRATIVE PERSONNEL POLICIES AND PROCEDURES
5.01 DEFINITIONS
5.02 SCOPE OF CHAPTER
5.03 DUTIES AND RESPONSIBILITIES
5.04 PROHIBITED CONSIDERATIONS: REVIEW OF DECISIONS INVOLVING PERSONNEL MATTERS
5.05 NOTICE
5.06 APPOINTMENTS
5.07 COMPENSATION
5.08 ANNUAL PERFORMANCE REVIEWS
5.08.01 General
5.08.02 Procedures
5.08.03 Frequency of Reviews
5.08.04 Appeals of Annual Performance Reviews
5.09 GUIDELINES FOR FIVE-YEAR REVIEWS OF DEANS AND DEPARTMENT HEADS
5.09.01 General
5.09.02 Initiation of Reviews
5.09.03 Extraordinary Reviews
5.09.04 Review Committee
5.09.05 Committee Report
5.09.06 Action by Initiating Administrator
5.10 REASONS FOR NONRENEWAL OF APPOINTMENT
5.11 EFFECT ON PRIOR STATUS
5.12 NOTICE OF NONRENEWAL
5.12.01 State-funded Positions
5.12.02 Nonstate-funded Positions
5.13 REMOVAL, DISMISSAL, AND SUSPENSION
5.14 RELEASE DUE TO INSTITUTIONAL FINANCIAL EMERGENCY
CHAPTER 6: GRIEVANCES AND HEARINGS
6.01 SCOPE OF CHAPTER
6.02 GENERAL ADMINISTRATIVE PROCEDURES
6.03 UNLAWFUL DISCRIMINATION REVIEW PROCEDURES
6.04 GRIEVANCE PROCEDURES
6.05 PROTECTION OF EMPLOYEES FROM REPRISAL FOR THE DISCLOSURE OF INFORMATION: REVIEW PROCEDURE
CHAPTER 7: ACADEMIC POLICIES AND RELATED INFORMATION
7.01 PROFESSIONAL CONDUCT
7.01.01 Statement on Professional Conduct
7.01.02 Tutoring by Appointed Personnel
7.02 CURRICULUM AND ACADEMIC PROGRAMS
7.03 STUDENT ENROLLMENT
7.03.01 Admission of Students to the University
7.03.02 Course/Class Registration
7.03.03 Prerequisites for Courses
7.03.04 Change of Schedule by Students
7.03.05 Auditors
7.03.06 Minimum Class Size
7.04 ATTENDANCE
7.04.01 General
7.04.02 Excused Absence for Group of Students
7.04.03 Field Trips
7.05 REMOVAL OF STUDENTS FOR DISTURBANCES
7.06 WITHDRAWALS AND UNDERGRADUATE LEAVES OF ABSENCE
7.07 STUDENT CONDUCT
7.07.01 Code of Conduct
7.07.02 Student Use of Facilities Outside of Official Hours
7.08 GRADING, EXAMINATIONS, AND ACADEMIC STANDING
7.08.01 Grading Systems
7.08.02 Academic Standing
7.08.03 Dishonest Scholastic Work (Plagiarism)
7.08.04 Mid-semester and Final Examinations
7.08.05 Reporting Final Grades to the Registrar and Students
7.08.06 Changes of Grades
7.08.07 Grade Appeal
7.08.08 Undergraduate Course Syllabus
7.09 RESOLUTION ON COLLEGE GOVERNANCE
CHAPTER 8: LEAVES
8.01 VACATIONS AND HOLIDAY LEAVES
8.01.01 Annual Leave
8.01.02 Holidays
8.02 HEALTH-RELATED LEAVES
8.02.01 Sick Leave
8.02.02 Bereavement Leave
8.02.03 Accident and Injury Leave
8.02.04 Compassionate Transfer of Leave
8.02.05 Leave for the Purpose of Bone Marrow or Organ Donation
8.03 OTHER PAID LEAVES
8.03.01 Administrative Leave (With Pay)
8.03.02 Sabbatical Leave
8.03.03 Externally Supported Research Assignments
8.04 UNPAID LEAVES
8.04.01 Leaves of Absence - General
8.04.02 Medical Leave
8.04.03 Military Leave
8.04.04 Political or Other Employment Leave
8.04.05 Education Leave
8.04.06 Federal Family and Medical Leave Act of 1993
8.04.07 Victim's Leave
8.05 TEMPORARY ALTERNATIVE DUTY ASSIGNMENT
CHAPTER 9: RECOGNITION
9.01 AWARDS
9.01.01 University Staff Awards for Excellence
9.01.02 The Billy Joe Varney Award for Excellence
9.01.03 University Distinguished Professorships
9.01.04 Honorary Degrees
9.01.05 University Awards for Outstanding Achievement in Teaching
9.01.06 Other Awards
9.02 FUNDS
9.02.01 International Visitors Fund
9.02.02 Provost's Author Support Fund
9.02.03 Foreign Travel Grants
CHAPTER 10: BENEFITS
10.01 GROUP INSURANCE AND BENEFIT PROGRAMS
10.01.01 Benefits Eligibility
10.01.02 Benefits Enrollment Period and Waiting Period
10.01.03 Tax Treatment of Premiums and Limits to Mid-Year Changes
10.01.04 Employer Paid Life Insurance
10.01.05 Supplemental Life Insurance
10.01.06 Health Insurance
10.01.07 Short-Term Disability Insurance
10.01.08 Long Term Care Insurance
10.01.09 Flexible Spending Account Plan
10.01.10 Continuing Insurance Coverage
10.02 RETIREMENT PROGRAMS AND LONG TERM DISABILITY
10.02.01 Social Security and Federal Old Age Survivors Disability Insurance
10.02.02 Participation in a State of Arizona Retirement Program
10.02.03 Arizona State Retirement System (ASRS) and Long Term Disability Insurance
10.02.04 Public Safety Personnel Retirement System (PSPRS) and Long Term Disability Insurance
10.02.05 Optional Retirement Plan (ORP) and Long Term Disability Insurance
10.02.06 Voluntary Supplemental Retirement Saving Programs
10.02.07 Official University Retirement Benefits
10.02.08 Retiree Accumulated Sick Leave Payment
10.04 WORKERS' COMPENSATION INSURANCE
10.05 UNEMPLOYMENT INSURANCE
10.06 EMPLOYEE ASSISTANCE/UA LIFE&WORK CONNECTIONS
10.07 AUTOMOBILE INSURANCE
10.08 CREDIT UNIONS SECTION REMOVED
10.09 QUALIFIED TUITION REDUCTION
10.09.01 Eligibility
10.09.02 General
10.09.03 Fee Rates -- Tuition and Registration
10.10 DISCOUNTS
10.11 PRE-TAX SAVINGS PROGRAMS
CHAPTER 11: LINKS TO UNIVERSITY RESOURCES AND RELATED INFORMATION
CHAPTER 12: CONDITIONS OF POSTDOCTORAL SERVICE
PROTOCOL FOR REVISING OR ADDING NEW MATERIAL SECTION REMOVED (FEB 2012)
AMENDMENTS TO UHAP SECOND EDITION, 1995
AMENDMENTS TO UHAP 2000
AMENDMENTS TO UHAP 2011

 

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